Outlook is a well-known email application from Microsoft. Over these years, it has introduced various updates, so there are different versions of Outlook available, such as 2019, 2016, 2013, 2010, 2007, and 2003. Outlook is a preferable choice of organization for each type. It has multiple advanced features that make the email client suitable for both small and large organizations. Outlook not only helps in sending and receiving emails but also snoozes, schedules, and integrates apps that make work smarter and faster. At the same time, it is necessary to take backups of Outlook files to access mail during any adverse situation like a system crash, hardware malfunction, or virus attack.
To overcome such a situation, many Outlook users plan to export PST files in PDF format. PDF, or Portable Document Format, is the best independent file format for storing backed-up data. However, in the absence of proper technical knowledge, many users find difficulty performing PST to PDF file conversion. If you are facing a similar dilemma, then there is no need to bother more, as we are here to solve your PST file to PDF conversion issue. In this blog, we provide a detailed solution for how to export the Outlook data file in PDF format. So keep reading the article till the end to get proper knowledge regarding PST to PDF conversion.
Benefits Offered by PDF
- The name itself suggests that the file format is portable in nature. These files are easily manageable without any extra effort.
- PDF is the only file format that is independent of software, hardware, and operating systems.
- You just need the freeware Adobe Reader to open, read, view, or access a PDF file.
- PDF files cannot be hampered easily, which is why they are accepted as legal documents everywhere.
- The compressible feature of PDF documents makes them easy to share on any platform.
- PDF involves different levels of security in terms of the watermark, digital signature, and password.
Save Outlook Files in PDF Manually
Manual procedures are often considered a simple way to save a PST file in PDF format. There are different manual approaches available according to the version of Outlook. In this blog, we are going to explain two different approaches to saving PST as a PDF.
Export PST to PDF via Microsoft Word.
In this section, we explain the method of saving PST Outlook files in PDF by converting the files in HTML format first and then converting them to PDF with the help of Microsoft Word. Follow the steps given below to save a PST file in PDF format:
- Start the Microsoft Outlook email client on your system.
- Move your cursor to the menu bar and hit the File tab. After that, click on the Save As button to proceed further.
- In the Save As dialog box, search for the location where you want to save the PDF file.
- After that, Save As Wizard opens. Here, enter a suitable name in the “File Name” option and choose HTML in the “Save as Type” option. Click on the “Save” button to confirm the selection.
- Now go to the selected location where you saved the HTML file.
- After that, select the HTML file and right-click on it. Then proceed with these steps: open with Microsoft Word.
- The file opens in MS Word. Now go to the File option and again hit Save as.
- The Save As Dialog box opens. Next, browse for the destination location and rename the file in “File Name. Finally, choose PDF in “Save as Type” and hit the “Save” button.
Convert PST to PDF via Adobe Acrobat Reader
Outlook 2010 and later editions permit the manual export of PST files to PDF format. Follow the steps given below to implement the conversion procedure:
- In the first step, download Adobe Acrobat Reader.
- Now start the Outlook application and go to the menu bar. Click on Adobe PDF, which will further open four tabs. Select the first two tabs to batch export PST files to PDF.
- Next, save all the messages in a single folder, click the “Converted Selected Folder” option, and then select the folders containing all the messages.
- After completion, check Outlook emails in Adobe Acrobat as PDFs.
- Note: The attachments associated with the PST files appear as hyperlinks. Click on these hyperlinks to preview attachment files.
Export Outlook PST Files Professionally to PDF
Users who have tons of PST files to be exported in PDF format do not consider the manual approach a good option. Manual approaches often lead to file corruption when it comes to large databases. In this case, experts recommended professional solutions that are best for undergoing PST to PDF file conversion. CubexSoft PST to PDF Converter is a Windows-supported tool specialized in migrating bulk Outlook data to PDF in just one click. By reducing the time of conversion, the software makes the export procedure efficient. You can run the utility on Windows editions 10, 8, 7, 8.1, Vista, XP, etc.
The tool saves all the attachment files without any alteration in PDF. Multiple ways are available to save the PST file as a PDF. You can customize the export procedure according to your desires and requirements. The tool solves user queries about how to export Outlook data file 2010 in PDF format in an efficient manner. The working structure is simple and the same for all the Outlook editions, such as 2019, 2016, 2013, 2010, 2007, and 2003. To grab more details, take help from the demo edition of Outlook Converter. The demo edition permits the free transfer of up to 25 PST files in PDF format.
