It hasn’t been too long since virtual events have become a part of our lives, but it feels like forever. Doesn’t it? Though organizations have adapted to the new normal, many are still pretty skeptical about it. Reasonably so, it is because they are not aware of the benefits of virtual conferences. But, if you’re also one of them, you’ve landed on the right page.
Here we have discussed the top 10 benefits of hosting virtual meetings that will make it easier to understand why you should also host one.
Virtual Meetings are Cost-Effective
One of the most prominent advantages of hosting virtual meetings is that they help you save a lot of money. When we say a lot of money, we mean A LOT OF money. If you’re planning on hosting a virtual event, all you will need is an efficient virtual event platform and a stable internet connection. It means the organizers don’t need to pay hefty sums of money for the venue, caterers, logistics, and so much more. Since the audience also doesn’t need to spend money on traveling, more people tend to show up at a virtual event.
Virtual Events are Time Saving
Another significant benefit of virtual meetings is they allow you to save time. Virtual events don’t require your attendees to spend hours commuting to the venue. You can add your employees at a moment’s notice. Along with it, you can also switch back to your normal chores in a moment once the meeting gets over.
Virtual Meetings Deliver to the Point Content
Since there are a lot of factors associated with virtual events, organizers are compelled to keep the meetings short and crisp. Hardly there will be cases when you would come across an online meeting that exceeds two hours duration. The reason people tend to keep online events short is they come with a lot of distraction. Along with it, attending events for longer hours can be tiring. All these factors tend to decrease the audience engagement rate of online conferences. To save from such situations, organizers came up with short and crisp sessions. It allows the audience to get only relevant information, far away from any kind of buildup.
They allow you to make global connections
Another advantage of virtual meetings is they allow attendees from all corners of the world to join in. Online events are far beyond the restrictions and constraints that come with an in-person event. It doesn’t matter what part of the world you’re in, if you have a stable internet connection and a compatible device, you can be a part of any event. It means your attendees get to meet people from different backgrounds and build networks. Who would miss out on any opportunity that allows them to make overseas connections? As an organizer, virtual events allow you to invite diverse minds and opinions on a single platform.
Online Events are Eco-Friendly
Let us recall some pros of virtual meetings; they are cost-effective and don’t require you to travel. It means virtual events don’t come easy on pockets but also the environment. When you organize a virtual event, it helps you save food, fuel, energy and reduce your carbon footprint. It would be totally safe to say virtual events online shows are a sustainable solution to an extent. Also, do you want us to explain how virtual programs ensure you stay safe from Covid? They allow you to do your own bit for the environment and be your hero.
Online events promote seamless communication
Virtual events provide you ample opportunities to communicate with the hosts, sponsors, and fellow attendees seamlessly. Unlike physical meetings, one can conveniently chat with anyone present in the meeting room too without any disturbance. With features like audio and video chats, communicating with others gets even more convenient. All these features fill the gap between an online event and its physical equivalent. The video calls give you an ‘in-person’ feel and add value to the audience’s experience. By communicating face-to-face with cameras turned on, one can read other people’s expressions that ensures effective communication.
You can record the session
One of the most overlooked advantages of hosting an online event is they are recordable. It means you can record the live session and later use it as per your needs. This feature allows the attendees to share it with those who couldn’t attend the meeting due to some reason. One can also create its snippets and post them on social media. It will allow a larger audience to watch it and increase your brand reach as well. It comes in handy for those who missed out on some points during the session due to any connectivity issue.
Virtual events provide real-time analytics
The most significant benefit of virtual events is they allow the host to collect live analytics. This feature permits the organizers to have a closer look at the audience’s engagement throughout the event. With live analytics, the host can observe the attendee’s activities while the session is going on. It also enables them to know which of their strategies have engaged the most number of attendees and which one needed better execution. It will help the host to plan future events accordingly. Like many other benefits, it is also something you won’t be able to do with a physical event.
Sharing files couldn’t get any easier
Long gone are the days where you would have to go through unlimited logins and plug in your laptops just to share a single file. With virtual events, one can easily share files conveniently. The speaker can share their screens to deliver the content effectively to the attendees. The attendees can also download files at their convenience, eliminating the dependency on others for the same.
Virtual events provide better sponsorships
One might think that virtual events are not beneficial for the sponsors and the exhibitors. With zero booths, stalls, in-person interactions, sponsors, and exhibitors don’t feel like investing in an online event. However, if you look carefully, virtual events are as advantageous as physical events; or maybe even more. Online events allow them to connect with the attendees via various tools provided by the online conference platform. As a sponsor, virtual events also will enable you to promote your product using unique branding options. Online events also allow the sponsors to get a better analysis of the audience. Since virtual events allow people from all parts of the world to participate, for a sponsor, it means their brand will get exposure to a global audience from a single platform. And as a brand, what more can you expect from an event? As a professional, if an event is offering me so many advantages, I won’t even think twice and invest in the event.
We hope this blog has helped you know the advantages of online meetings in detail. So has this blog successfully convinced you to host your virtual event? Told you! To understand how everything works, contact an expert virtual event service provider like Dreamcast today and book your demo session now!
I’m Alyssa Joshua, and I’m a technical writer. I’m passionate about exploring and writing about innovation, online event technology, social media, new technology, and marketing trends.